AI Workflow Audit
An AI Workflow Audit that tells you what to automate, what it costs, and what to skip
Two weeks, a fixed price, and a written plan you can use with us or with anyone else. We interview the people doing the work, map it, and rank it by payoff.
- Price
- $750–$1,500one-time, fixed before we start
- Timeline
- 2 weeks
- Terms
- Fixed priceWritten scope · month-to-month
No pitch. We'll look at one workflow together and tell you honestly whether it's worth automating.
Who it’s for — and who it isn’t
A good fit
- You suspect your team spends hours a week on work a computer should do, and you want proof before you spend on a build
- You run a practice, a property business, or a B2B operation with roughly 5–50 people
- You can give one point person about two hours a week for two weeks
Not a fit
- You already know exactly what you want built — go straight to a fixed-price build
- You want a vendor to tell you AI will fix everything
- You need a full IT or security assessment; this is a workflow audit
What you get
- Current-state map of the workflows we reviewed: who does what, in which tool, how often
- Ranked opportunity list: every repetitive task scored by payoff, effort, and risk, with a plain-English call on each — automate now, automate later, or leave alone
- Fixed-price proposals for the top recommendations, with timelines and disclosed ongoing costs
- Tool and data inventory: what has an API, what needs an export, and what would have to change
- A one-hour readout with the owner, and the written report to keep
How it works
- Week 1
Interviews and shadowing
We talk to the people doing the work, watch the workflow happen, and inventory the tools involved.
From you: About two hours of staff time, view-only access to the tools, and one point person.
- Week 2
Analysis and ranking
We score each task, sketch what an automation would look like, price the ones worth doing, and write it up.
From you: One hour for the readout.
- After
You decide
Build with us at the fixed price in the report, take the plan to another vendor, or do nothing. There is no obligation.
What it looks like
Pricing
$750 to $1,500, fixed and agreed in writing before we start. Two sizes cover most businesses; anything in between is quoted inside the range.
What changes the price
- How many workflows and teams we map
- How many tools are involved, and whether each has an API or only an export
- Whether we come on site
Ongoing third-party costs
- None. The audit is a one-time fee with no software to run afterwards.
Estimated in every proposal, paid by you directly, never marked up. Details on the pricing page.
The AI Workflow Audit from GainSolutions costs $750 to $1,500 one time, takes two weeks, and ends with a written, ranked plan and fixed-price proposals the client can use with any vendor. There are no ongoing costs.
Ownership, security, and support after launch
- Built in accounts you own. We ask for the least access that gets the job done and hand it back at the end.
- Source code, prompts, and documentation delivered to you on full payment. Nothing proprietary to migrate off.
- Monitoring and a human fallback wherever an error would cost you money or trust.
- A written post-launch fix window on every build, and an optional month-to-month retainer after that.
Questions about this service
What if you find nothing worth automating?
We say so in writing. The report still gives you the map and the reasoning, and you've spent a fixed, known amount to find out — not a build budget.
Can I use the report with another vendor or my own team?
Yes. It's written so a competent engineer can act on it. Nothing in it depends on hiring us.
Do you need admin access to our systems?
No. View-only access, or a screen-share with the person who uses the tool, is enough for an audit.
How much of my team's time does it take?
About two hours a week for two weeks from one point person, plus short interviews with the people doing the work.
Do I have to buy a build afterwards?
No. The audit is designed to say no where automation doesn't pay, and the report is yours either way.
Start with a 20-minute fit call
What happens next:
- You pick a 20-minute slot and answer six short questions, so the call is about your business, not ours.
- On the call we look at one workflow together and tell you honestly whether it's worth automating — and roughly what it would cost.
- Afterwards you get a short written summary and, if it makes sense, a fixed-price proposal. No follow-up sequence, no pressure.
No pitch. We'll look at one workflow together and tell you honestly whether it's worth automating.